Office Administrator
Job Start Date: 01-09-25
Actual Salary: Band E SCP 5-6, £15075 - £15313 per annum
22.5 hours per week
Main Responsibilities:
- Catholic life and Mission
- Draw on the person, life, and teachings of Jesus Christ to create a shared vision and strategic plan, which inspires and motivates pupils, staff, and all other members of the community. The vision should explore Gospel virtues and values, moral purpose and be inclusive of stakeholders’ values and beliefs. The strategic planning process is critical to sustaining school improvement and ensuring that the school moves forward for the benefit of its pupils.
- The vision must reflect its distinctive Catholic character, in accordance with the provisions of the Diocesan Trust Deed, based on what it means to be fully human as revealed in the person, life and teachings of Jesus Christ.
Key Responsibilities
Reception
- Responsibility for ensuring the main reception area is presentable, welcoming, and tidy
- Receiving deliveries, dealing with associated administration (security badges, signing delivery notes)
- Dealing with routine enquiries, providing general information about the school and its activities – in person, by phone and email.
- Be a first point of contact for pupils requiring help/support and referring them to other appropriate staff in school
- Picking up answerphone messages and relaying to the appropriate member of staff
- Answering incoming calls and transferring calls to the relevant member of staff
- Taking any necessary messages and passing on to the person concerned using the school system
- Ensuring any urgent messages are relayed to pupils and staff efficiently, by liaising with the office staff
Visitors
- Welcoming visitors to the school in a professional and friendly manner
- Control access to the school by following safeguarding procedures when registering visitors
- Managing the signing in of visitors and the administration of visitor badges
- Informing staff of the arrival of visitors
- Showing visitors round the school
Office duties
- Handle incoming mail, ensuring appropriate distribution
- Handle outgoing mail, franking and posting, maintaining records of postage
- Ensure supply of and maintain stationery and office supplies
- Maintain records / files / data bases, inputting and retrieving information.
- Undertake word processing, generating standard letters
- Take minutes of meetings of staff briefing
Administration
- Regularly reviewing noticeboards in the staff areas, including pastoral information boards.
- Support the Pastoral team with administration
- To be a Fire Officer
- To assist and support the School Office Manager with daily tasks
- Support the Office Manager keeping the website up to date with school letters
- Produce staff badges
- Assist with the production of staff and pupil planners
- Support with preparing staff inductions
- Manage children’s lunchtime orders and recording – ParentPay registers; assist with Parentpay queries relating to pupil lunches
- Support the office manager with accurate daily attendance registers
- Support the office manager with the administration of the training portals for staff training purposes
- Managing the school’s recruitment process, working in collaboration with Central HR team to ensure multi academy policy is being followed.
- Manage the onboarding process for new staff and support the Office Manager when required with pupil onboarding
- Organise and record first aid, mental health & RIDDOR training
- Ordering of first aid supplies
- To manage bookings of lettings of school premises to outside bodies where appropriate
To apply please follow the link: office@aug.magnificat.org.uk
